School districts are reminded that they will receive the latest data from Accountability Progress Reporting and Title III Accountability Reports this week and requests for data corrections must be made immediately.
Posting of the 2012 APR Results
The APR system includes the 2012 Growth Academic Performance Index Report, the 2012 Adequate Yearly Progress Report, and the 2012–13 Program Improvement Report. The pre-release of the reports to local educational agencies is currently scheduled for Oct. 3. Information on how to access these reports will be e-mailed to Secure Accountability Coordinators once the data are posted on a password-protected California Department of Education Web page. The data are embargoed until the public release currently scheduled for Oct. 11.
It is critical that schools and LEAs review the pre-release data carefully and contact the California Department of Education’s Academic Accountability Unit immediately about any calculation errors so those errors can be corrected before the public release on Oct. 11.
In addition, if schools or LEAs discover that their accountability reports are based on erroneous data significant enough to suppress the API, they must notify the AAU by e-mail at email@example.com by noon on Oct. 5. Please indicate “Data Errors” in the subject line of your e-mail. Requests received after noon on Oct. 5, will not be considered.
Schools and LEAs with data errors will maintain the AYP and Program Improvement status as reported on Oct. 11, until the AYP and PI reports are updated in January 2013. It should be noted that LEAs will need to make all demographic data corrections through Educational Testing Service; please view “ETS’s Demographic Data Correction Process” section below.
LEAs will need to make all enrollment and exit code data corrections in the California Longitudinal Pupil Achievement Data System before the CDE pull these data from Operational Data Store on Dec. 20. These data will be used to determine continuous enrollment for API and AYP.
The 2011–12 Academic Performance Index Reports Information Guide is available on the CDE API Web page at www.cde.ca.gov/ta/ac/ap.
The 2012 Adequate Yearly Progress Report Information Guide is available on the CDE AYP Web page at www.cde.ca.gov/ta/ac/ay.
2010–11 Cohort Graduation Rates
On Sept. 14, the Educational Data Management Division sent a letter to district superintendents and charter school administrators outlining the timeline for correcting graduation and dropout data in the ODS. LEAs have until the close of business on Nov. 1 to correct exit code data in the ODS that impacts the 2010–11 four-year cohort graduation rate which is used in the 2012 AYP. If you have any questions regarding the graduation data correction process please contact the CALPADS Service Desk by phone at (916) 325-9210 or by e-mail at firstname.lastname@example.org.
2011–12 Title III Accountability Reports
The 2011–12 Title III Accountability reports will be posted in early November on the CDE Title III Accountability Web page at http://www.cde.ca.gov/ta/ac/t3. The 2011–12 Title III Accountability Report Information Guide is available on the CDE Title III Accountability Web page.
CDE’s Data Error Review
The CDE will conduct an error review of the California High School Exit Examination and the Standardized Testing and Reporting Program results to identify missing or invalid data. All Secure Accountability Coordinators have been contact via email to access a password-protected CDE Web page to obtain specific error reports.
ETS’s Demographic Data Correction Process
Schools or LEAs that discover demographic data errors will need to contact the ETS to make corrections on their CAHSEE and/or STAR Program data. Details regarding ETS’s demographic data correction process will be included in the “Data Error Review” e-mails sent to Secure Accountability Coordinators.
Appeals of 2012 AYP Results
Appeals of the 2012 AYP results must be submitted in writing to the CDE postmarked no later than Oct. 25. The 2012 AYP Results School and LEA Appeal Form, including directions for submission, is available on the CDE AYP Web page at www.cde.ca.gov/ta/ac/ay. As in prior years, the CDE will accept appeals based on the following criteria only:
1. A substantive reason exists for the LEA or school not making AYP.
2. A significant medical emergency prevented the student(s) from taking the statewide assessment used for establishing AYP.
3. The AYP determination was based on test results or graduation rates from other schools or LEAs, and more valid measures of the LEA’s or school’s performance are available.
As in prior years, the CDE is not accepting appeals of AYP status from schools or LEAs based on grounds that erroneous demographic or background data were submitted to ETS. The CDE expects these issues to be resolved through ETS’s demographic data correction process.