For Council members flying to attend meetings, ACSA will reimburse the cost of the following travel expenses (with receipts as appropriate):
- mileage to/from the airport
- economy airfare
- shuttle (preferred) or taxicab to/from airport (recommended for 2 or more Council members needing transportation to/from the airport)
ACSA will reimburse flights at the rate for Southwest Airlines fares purchased 21 or more days in advance of scheduled meetings. ACSA will not reimburse Business Select fares.
ACSA asks that Council members fly only if it is the least expensive way to travel. ACSA also requests that members make flight arrangements such that they are able to attend the entire Council meeting. That is, flights should arrive no later than approximately 8:30 a.m. and depart no earlier than approximately 4:30 p.m.
In order to make flight reservations in as cost saving and cost effective a manner as possible, Council members are asked to make their reservations as far in advance as possible. It is more cost effective to book reservations early and cancel in the case of an emergency than to book reservations at the last minute and pay a premium price. Therefore, Council members are asked to book their flights one month or more in advance of each meeting and no later than 21 days in advance of the meeting.
Council members are asked to book discounted fares available online. Reservations may be made directly:
- with carriers such as Southwest, jetBlue, America West/US Airways, United, etc.
- or through discounted travel services such as CheapTickets, Expedia, Hotwire, Kayak, Lowestfare.com, Orbitz, Travelocity, TravelZoo, etc.
It is recommended that you check your local airport for updated travel information. The Web sites for several major airports are:
Shuttle or Taxi Service
For Council meetings in Sacramento, Super Shuttle is available from the Sacramento airport. Reservations may be made ahead of time or upon arrival at the airport at the Ground Transportation Desk located in the main terminal by the baggage claim area. The fare is $14 per passenger one way or $14 for the first passenger and $11 for each additional passenger if you take the shuttle as a group. Super Shuttle will drop-off and pick-up in front of the ACSA Sacramento office.
While Super Shuttle is encouraged as the preferred method of transportation from the airport, Council members may take a taxicab from the airport to the Sacramento ACSA office. The fare is approximately $25 one way. In order to use taxi service, at least two Council members must share a taxicab to/from the airport for Council meetings.